7 Best Proofing Tools for 2024 [Features, Pros, Cons, Pricing]

Introduction

Visuals play a crucial role in communication and marketing, the quality and accuracy of your images can directly affect your brand’s reputation. Proofing tools can help you streamline the image review and approval process, quickly identify the mistakes, and annotate the changes. Resulting in increased productivity and a reduction in errors.

In this article, we will explore the best image-proofing tools, know their features, benefits, pricing, and understand how these tools can help your business.

Let’s get started.

7 Best online image Proofing tools in 2024

1. ProofHub

ProofHub is a feature-rich project management and team collaboration software that also offers a comprehensive suite of online proofing tools for designers and creative teams.

The ProofHub’s proofing software offers your team, client, and stakeholder a centralized place to review and approve files without delayed feedback. It helps speed up the review and feedback process since users can annotate designs and documents using the markup tools.

Let us take a look at what you and your team can do with ProofHub’s online proofing tool.

Collaborate on and review designs and documents in real-time from any location, on any device, by simply mentioning names of team members and adding comments.
Users can annotate files with markup tools, and add clear and actionable feedback for specific regions.
Threaded comments allow collaborators to reply to particular suggestions and feedback.
You can share the proofing link of files with team members and external users who are not part of the team for easy and quick access and collaboration.
Once changes are made as per suggestions or feedback is given on a particular design or document, you can mark them as resolved.
Approve files with a single click once the reviewer has checked and resolved all changes made to files in real-time.
Users can upload new versions of files and compare them with previous versions to review changes.

Now you know that ProofHub’s online proofing tool helps you and the team collaborate on documents and files in real-time. Let’s now take a look at some more powerful features offered by this project management and team collaboration tool.

ProofHub features

Here are some of the features you will find inside ProofHub:

Task management: Say goodbye to confusion and vagueness over job responsibilities with ProofHub’s inbuilt task management feature. You can create, allocate, and track tasks from a single location while ensuring a clear distribution of job responsibilities among team members.
Group chat: No need to waste time with emails or time-consuming video calls for exchanging quick information. Use Group chat to communicate with your team members. You can attach tasks and add emojis, and GIFs to make your conversation more descriptive and expressive.
Forms: No more cluttered inboxes and missing out on work requirements. Use ProofHub Forms to easily manage your requests for support queries, tickets, product requests, or any work requests.
Table view: The Table view in ProofHub offers users an easy-to-understand view of all their to-do tasks in a list form. Users can assign tasks, share essential details, and see which tasks are more important than others. Sorting and Grouping of tasks let users arrange work the way they like.
Scheduling calendar: Make sure you never miss important tasks, events, and milestones with ProofHub’s scheduling calendar. Save time with automatic reminders for recurring tasks and have multiple views of your calendar. Users have the flexibility to merge their ProofHub calendar with the ones they already use.
Time tracking: Utilize time efficiently as ProofHub’s time tracking tool lets you bring all your time data in one place. Add timesheets, set time estimates for tasks, and record time spent on tasks manually or by using timers to get a clear picture of where your team’s time is going.
File management: Don’t let cluttered files and documents consume your precious time and energy. Use ProofHub’s file management tool to upload, organize, and collaborate on them with your team members smartly and efficiently.

Pros

Review, approve, and share in-context feedback on designs
Collaborate and share files in JPEG, PNG, PDF, and other formats
In-line comments to share feedback with team and project clients
Instant notifications to provide quick feedback and approval on files
Create and share multiple versions of the same file with a specific team member
Annotate, highlight, add comments, and share feedback to files with markup tools

Cons

More suited for teams instead of individual users
The notification system can be a bit more intuitive
In-built video calling is not available

Ease of use

ProofHub is a project management and team collaboration tool designed to cater to the needs of every individual. From a freelancer to a large-scale business. It offers an easy learning curve, even for those without experience working on such a tool.

ProofHub offers task management, time management, communication, collaboration, and reporting features to ease the timely completion and delivery of all tasks. The project management tool comes with a bevy of online proofing tools to help designers and other creative teams annotate, edit, and review designs and documents in real-time. ProofHub also has a responsive 24×7 customer support team that is ready to help anyone learn about the tool and its features.

Pricing

ProofHub offers two plans:

The Essential plan costs you $45 per month for unlimited users when billed annually.
The Ultimate control plan costs you $89 per month for unlimited users when billed annually.

Capterra/G2 Ratings

Capterra: 4.6/5
G2: 4.6/5

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2. Markup Hero

Markup Hero is a free screenshot and annotation tool to help teams and individuals improve productivity and communication. It lets you capture ideas and share the same with others through its screenshots and annotation tools.

It is amongst the best time-saving proofing tools through which teams can easily access their markups and annotations from any device and make changes on the go. Markup Hero works flawlessly on Mac, Windows, Linux, Chromebook, desktop, and mobile web.

Features

Upload images and PDF
Screenshots
Capture full website
Shareable links
Full history and Editing
Privacy settings
Create collections

Pros

Low-cost collaboration tool for creative teams
Integrates with Google Drive & Slack
Option to import PDFs for annotation
Easy to take screenshots and share
Easy to capture screenshots for tutorials and internal documentation
Option to edit/re-edit saved screenshots

Cons

No Firefox add-on
Difficult to capture screen regions
Missing scrolling capture feature
Writing alignment needs improvement
The process of linking multiple screenshots stored in Markup Hero is cumbersome