11 Best Employee Communication Software for 2024

Introduction

If your communication channels are not streamlined it can feel like a daily challenge. In the rapidly evolving modern workplace, effective communication is not just an option but a necessity to run an organization. As a manager, I always prioritize communication with the team, and even how they can communicate easily with each other. And employee communication software is exactly what fixed our problem.

By connecting on a centralized communication channel it is easy to get real-time updates, share documents, chat, and keep responsible people in the loop easily.

In this article, we will discuss the best employee communication software to help you increase team engagement and productivity. These software options have all the tools you need to simplify contact and collaboration, from messaging apps to video conferencing tools.

What is employee communication software?

Employee communication software is the platform that helps management and leaders plan, organize, and manage the information flow with employees and vice versa to foster effective internal communication. This is essential if you want a structured organizational communication flow with better connections and teamwork.

Let’s take a look at what the tools are that can help you improve team communication and collaboration in the workplace.

Best employee communication software

To communicate effectively with your employees, you need the tools through which you can do seamless conversations, and discussions, appreciate them, and deliver them the right information. To do so, I am here sharing the top 11 employee communication platforms that are best for employee communication. Let’s explore:

1. ProofHub

Are you still hovering around emails and Google Docs to communicate and share work with your employees? Then you need to revive your communication strategy.

ProofHub is a centralized software that allows you to improve communication with your colleagues while also managing all projects and workflow in real-time. Start with ProofHub to solve the problem of using multiple platforms, rather than just a communication tool.

With ProofHub, you can manage multiple tasks, assign multiple employees to a project, keep a bird’s eye view on project progress, and keep consistent along with maintaining effective internal communications with your employees simultaneously.

You can easily share notes, ideas, and even files with your colleagues to get feedback and better plan your project. Along with this, keep track of where your time and resources are going, which tasks are on priorities, and all the dependencies in one place.

Let’s see how ProofHub enhances your communication when working with a team:

Key features

1. Connect to share ideas & notes on tasks

Need to discuss a new project or changes in a project?

Then you can easily do that with ProofHub discussions. The best part is that you can add the associated team members and even clients to it, so that information can be sent to everyone who is important. This will help to prevent information silos, and employees will have a better understanding of the work they are going to do, resulting in better outcomes and meeting deadlines.

2. Quick & direct conversations with team members

If you want to only connect with one employee rather than all employees or else only with a team, then ProofHub Chat communication is there to help you out.

The chat option is private, and without disturbing any other employees, you can have conversations with employees you want and share files or ideas if you want. So, collaborate and work at the same time and from the same place.

3. Seamlessly share ideas & project related details

Sharing ideas, images, notes, and all types of documents is one of the essential aspects when we look for collaboration apps.

It helps to keep your employees clear about your idea of work and what you actually want from them. With ProofHub, you can not only have conversations but also share your thought process.

4. Improve feedback & approval process

Are you still using emails to send documents for proofreading & approvals?

But what if you could do this from the same tool you use to manage work and collaborate? It makes your job easy, saves you time, and improves your performance. With ProofHub, you can upload files, mark changes using annotation tools, and also give one-click approvals.

5. Get employee’s attention straight away

You can directly ask your doubts or send your message to the person you want, even in a group discussion or while assigning the task with ProofHub.

By mentioning the concerned person in the comments, it is very easy to get their attention right away.

6. Working together in real-time

Effective communication entails more than just having a good communication or discussion; it also includes how well you understand your task dependencies and where your work is going.

With ProofHub, you can keep track of where your work has progressed, whether it is dependent on someone else, and check the work on priority in real-time.

Pricing

You can book a free demo, or have a free trial for 14 days.
The essential plan costs you a flat $45 per month billed annually, and the ultimate plan costs you a flat $89 per month billed annually, with no per-user fee in either of the plans.

Pros

Combines communication features like chat, discussion boards, and file sharing into a single platform.
Users can collaborate with clients and external stakeholders within ProofHub, and facilitate client communication.
Team members gain visibility into project progress, deadlines, and task ownership.
ProofHub’s annotation tools allow for easy feedback sharing directly on documents or files.
Flat fee plans (no per-user fee) make it suitable for growing teams and reduce reliance on email.

Cons

Not suitable for individual users.

Rating

Capetera: 4.6
G2: 4.5

Organize, manage, and collaborate seamlessly with ProofHub – All-in-one solution for projects, tasks, and teams

Try it for free!

2. Staffbase

Staffbase is software that supports both desktop and mobile modes of communication with your employees. It has a user-friendly interface, and its mobile app easily integrates with the company intranet for better team coordination and more detailed insights.