11 million meetings happen every day in the United States alone.
Out of that, only 30% of meetings are productive.
But at the same time, meetings help you brainstorm, collaborate, and make decisions.
Thus, a manager’s love-hate relationship with meetings is always on.
Meeting minutes software is an initiative to make meetings more worthy. Meeting minutes talk about recording and documenting the tiny (minute) details of the meetings so that one can make better decisions. It documents the action items, summarizes the meeting for those who couldn’t attend, and creates a legal document for formal meetings.
In this post, we have covered the top 11 meeting minutes software for 2024. We have included simple text editors to dedicated tools for taking meeting minutes to make this list comprehensive.
Top 11 meeting minutes software for 2024
Organizations use various kinds of meeting minutes tools to make meetings more fruitful. It varies from simple text editors to software with AI transcription and meeting summarization capabilities, direct task management from the meeting notes, or advanced collaboration capabilities. It is up to you to decide what capabilities you need in your meeting minutes tool.
I have compiled the list of the top 11 meeting minutes software for 2024. I have also mentioned the best use case of the meeting minutes tools for easy decision-making.
1. Fellow
Fellow is a dedicated meeting management software that provides the tools to manage every stage of the meeting: before, during, and after. You can set the meeting agenda, assign action items, create meeting minutes, summarize meetings, and gain insights into all meetings with analytics. The most highlighted feature of Fellow is its AI capabilities. Fellow AI Meeting Copilot records and instantly transcribes meetings and summarizes meetings.
Key features
- Templates to set meeting agendas and meeting guidelines to run meetings with best practices
- Meeting minutes templates to create official records of the discussions
- Fellow AI Meeting Copilot instantly records, transcribes, and summarizes meetings
- Analytics to gain insights into your company’s meeting productivity patterns
Pros
- Integrates with most daily-used video conferencing apps
- Built-in templates for creating meeting agendas and meeting minutes
- Easy to use and easy-to-understand tool with exceptional customer support
Cons
- Limited integration with project management software
- You can not get the action item back once marked
Pricing
Fellow offers four plans:
- Free: Limited features and without Fellow AI meeting copilot
- Pro: $7 per user per month when billed annually
- Business: $10 per user per month when billed annually
- Enterprise: Custom pricing, starts at 10 users
User ratings
- Capetera: 4.9
- G2: 4.7
Best use case: Best for meeting templates and AI Assist
Website: https://fellow.app/
2. MagicMinutes
Magic Minutes is a great meeting minutes software for teams that allows a user to create action items and assign owners to the items within a few simple clicks. It captures plenty of information in action items and allows to automatically send out the minutes and actions to the attendees at the end of a meeting. The software focuses on bringing greater focus and accountability to every meeting.
Key features
- Create an action in a meeting, type the description of the action, add the assignee, choose a due date, and add the action
- Create meeting minutes, choose the meeting minutes to send to attendees, and send at the push of a button
- Dashboard and easy-to-manage lists to manage all your meetings and actions
Pros
- Easy to set future meetings
- Easy-to-understand interface with a clean dashboard to manage all meetings
- Easy to create and share meeting minutes
Cons
- Use Zapier for third-party integrations
- Limited file-uploading capabilities
Pricing
MagicMinutes offers three plans:
- Free: For meeting attendees only
- Premium: £12 per user per month when billed annually
- Team 10+: £6 per user per month when billed annually
User ratings
- Capetera: 4.8
- GetApp: 4.8
Best use case: Best for meeting action alerts and management
Website: https://www.magicminutes.co.uk/
3. MeetingBooster
MeetingBooster is among the popular meeting management solutions that focus on improving accountability of meeting actions with automated reminders, recurring meetings, and putting all meeting actions in one place. It allows you to set meeting agendas, take meeting notes, and create professional meeting minutes. It natively integrates with Outlook, Google Calendar, Microsoft Planner, Jira, Trello, Slack, and more third-party apps.
Key features
- Ready to use templates to create meeting agendas
- Capture notes, assign action items, execute votes and record the results, edit meeting minutes, and submit minutes for approval
- Meeting series to help you streamline your recurring meetings
- Notify people when they have a new task and automated reminders for action items
Pros
- Allow co-organizers to edit the agenda and attach files
- Roll unfinished business into the next meeting for optimized outcomes
- Save time on creating a meeting series
Cons
- Complex and less intuitive than other software
- Learning curve and difficult initial setup
Pricing
MeetingBooster pricing details are not available on the website. The software is offered in two ways by the company:
- Cloud-Based Hosting: You will pay a monthly subscription fee for each device
- On-Premise Hosting: Scales to support 20 to 10,000+ users
User ratings
- Capetera: 4.8
- G2: 4.5
Best use case: Best for meeting action alerts and management
Website: https://www.meetingbooster.com/
4. ProofHub
ProofHub is an all-in-one project management and team collaboration tool that provides you with amazing note-taking capabilities. It is your best option for meeting minutes software if you want to link meeting minutes to projects and tasks.
It allows you to create meeting minutes for each project attached under that project. This results in enhanced organization of meeting minutes and makes it easy to find notes when you need them.
You can collaborate on meeting minutes with advanced collaboration capabilities. You can subscribe people to the notes to edit, create, and view notes. Subscribers can comment on the notes and attach files to make meeting minutes more useful.
Key features
- A document editor to create meeting minutes, select colors of the notes, and various font styles
- Add assignee to the notes with simple @mentions
- Task comments to collaborate with the team on notes
- Attach files directly from computer and cloud storage to share with others
- Manage permissions to make the notes private or public
- Send automated alerts and notifications for every update to the note
- Calendar to schedule meetings and send automated notifications for the meetings
- Project discussions for organized conversation related to the project
- Announcements to share updates across teams and confirm priority changes to the right people at the right time
- Task management capabilities to create, track, and manage tasks
- Built-in online chat to communicate with the team in real-time
Pros
- Easy to use tool with simple interface and minimal learning curve
- Create multiple notes to form a project notebook that stores all the meeting minutes of the project in one place
- You do not have to pay an additional fee for dedicated meeting software. It comes with task management tools
- Proofing capabilities make it easy to share feedback on digital assets
- Flat pricing for unlimited users makes it budget suitable solution for teams of all sizes
Cons
- No pre-made templates for taking meeting minutes
Pricing
ProofHub offers two plans: Essential and Ultimate Control.
- Essential: $45/month for unlimited users and up to 40 projects when billed annually
- Ultimate Control: $89/month for unlimited users, unlimited projects, and all the premium features when billed annually
You get a 14-day free trial to try all the premium features of ProofHub!
User ratings
- Capetera: 4.5
- G2: 4.5
Best use case: Best for organized meetings note-taking and collaboration
Set the agenda right for meetings, take professional meeting minutes, and create action items with ProofHub.
(No credit card required)
5. Evernote
Evernote is not a dedicated meeting minute software, but it can be used as meeting minute software due to its powerful note-taking capabilities. It allows you to take meeting notes quickly and add text, images, audio, scans, PDFs, and documents to make notes more useful. The unique value proposition of Evernote is it allows you to take voice notes. It is an ideal solution for those who are looking to create and manage tasks from meetings.
Key features
- Create notes anywhere, at any time, in any format, and on any device
- Convert to-dos from meetings into tasks
- Attach notes to a digital calendar and add due dates and reminders so you never miss a deadline
Pros
- Notes sync automatically to all your devices
- You can even take offline notes
- Connect Evernote directly to Google Calendar, Slack, and Microsoft Teams
Cons
- Expensive than other note-taking apps
- It does not come with templates for meeting agendas and meeting minutes
Pricing
Evernote offers three plans:
- Free: Up to three users
- Personal: $14.99 per user per month when billed annually
- Professional: $17.99 per user per month when billed annually
Evernote has separate plans for teams. Evernote Teams costs $24.99 per user per month.
User ratings
- Capterra: 4.4
- G2: 4.4
Best use case: Best for creating tasks from meeting notes
Website: https://evernote.com/
Read more: Evernote alternatives: 15 best note-taking apps for 2024
6. Google Docs
If you are looking for a simple text editor with advanced collaboration capabilities, Google Docs is your choice of software for creating meeting minutes. It allows you to co-edit the document at the same time to create accurate meeting notes. With features like smart writing assist and voice typing, you can quickly take meeting notes in real-time.
Key features
- Edit together in real-time and use @-mentions to pull relevant people, files, and events into your online Docs
- Assistive features like Smart Compose help you write faster with fewer errors
- Use comments, suggestions, and action items to collaborate with others
Pros
- Real-time sync across all devices: mobile and desktop
- Seamlessly connect to other Google apps for work management
- A free app to take meeting minutes
Cons
- It does not come with pre-built templates for creating meeting minutes
- Sharing large files is not easy
Pricing
Google Docs is a product of Google Drive. It offers separate plans for personal accounts and business accounts.
Personal account
- Free: Up to 15 GB of storage
- Basic: $1.99 / month for 100 GB of storage
- Standard: $2.99 / month for 200 GB of storage
- Premium: $9.99 / month for 2TB of storage
Business account
- Business Starter: $6 per user per month
- Business Standard: $12 per user per month
- Business Plus: $18 per user per month
User ratings
- Capetera: 4.8
- GetApp: 4.8
Best use case: Best free document editor for taking meeting notes
Website: https://www.google.com/docs/about/
7. Beenote
Beenote is powerful business meeting minutes software for organizing board and executive-level meetings in an organized and structured way. It allows you to organize, hold, and follow up structured meetings from one place. This online meeting minutes tool offers features like attendance management, global and by-topic time tracker, proposed and supported decisions, task register, and meeting minutes approval to facilitate effective meetings.
Key features
- Collaborative pre-built or customizable agenda templates to capture all the information required for the meeting from all participants
- Record and share your collaborative notes, decisions, and tasks, add to the meeting minutes, and send for approval
- Attendance management, global and by-topic time tracker, and propose and support decisions for meetings
Pros
- Integrate with Microsoft and Google Workspace suite of apps for easy implementation into your current workflow
- Intuitive and easy to use
Cons
- A bit laggy at times. The speed of Interface to user interaction can be improved
- Statistics and analytics can be more comprehensive.
Pricing
BeeNote offers five plans:
- BeeNote 1: CAD $10.83 per user per month paid annually
- BeeNote 10: CAD $5.75 per user per month paid annually
- BeeNote 30: CAD $3.75 per user per month paid annually
- BeeBoard: CAD $18.75 per user per month paid annually
- Enterprise: Custom pricing
User ratings
- Capetera: 4.5
- GetApp: 4.5
Best use case: Best for board-level meetings
Website: https://www.beenote.io/
8. nTask
nTask is a project management software that provides you with dedicated virtual meeting minutes software to manage meetings. It allows you to plan, schedule, and manage collaborative meetings with a clear agenda, action items, and decision-making. It integrates with most commonly used video conferencing apps to facilitate meetings.
Key features
- Create meeting agenda, link meeting to the tasks, and create and share team meeting invites
- Connect meeting invites with the calendar, add location and share links, and sync meetings with your calendar
- Create follow-up actions from your meeting and share the minutes of meetings (MoMs) with all the team members
Pros
- Natively integrates with Zoom, Google Meet, Microsoft Teams, Outlook Calendar, Apple Calendar, and Google Calendar
- Provide multiple apps under one platform
Cons
- Does not provide you with templates for meeting minutes
- Comes with a learning curve
Pricing
nTask offers three plans:
- Premium: $3 per user per month when billed annually
- Business: $8 per user per month when billed annually
- Enterprise: Custom pricing
User ratings
- Capetera: 4.2
- G2: 4.4
Best use case: Best for integration with video conferencing and calendar apps
Website: https://www.ntaskmanager.com/
9. MeetingKing
MeetingKing is a web-based meeting minutes software that follows the philosophy that productive meetings result in tasks and tasks that need to be tracked. It allows you to write meeting notes, create agenda minutes, and form tasks from it. You can create meeting agendas, email meeting minutes, assign tasks, and track tasks from one place. The USP of this software for meeting minutes is that it allows you to export your tasks to 100s of task managers and your calendar through integration with Zapier for effective task management.
Key features
- Create a meeting agenda with meeting templates, attach documents,
- Standard meeting minutes templates to create meeting minutes
- In-built task manager to stay on top of task management
Pros
- Automatically create meeting minutes from meeting notes
- Copy the details from your meeting request in Google Calendar, Outlook, or iCal
- No need for meeting participants to pay to add comments and complete tasks
Cons
- Lack of a centralized place to store meeting minutes
- Interface is less intuitive than other meeting apps
Pricing
MeetingKing offers four plans:
- Pro Single: $9.95 for 1 user per month
- Pro Small: $39.95 for 5 users per month
- Pro Medium: $64.95 for 10 users per month
- Pro Large: $124.95 for 25 users per month
User ratings
- Capetera: 4.7
- G2: 4.5
Best use case: Best for integration with other task managers
Website: https://meetingking.com/
10. Tactiq
Tactiq is probably the best meeting transcription tool out there to create meeting documentation. It provides you with AI-powered live in-meeting transcription capabilities that transcribe the meeting by speaker. Thus, you can focus more on the topic of the meeting rather than worrying about noting down who said what in the meeting.
Key features
- Get live transcriptions without an AI bot joining the meeting
- Generate a meeting summary and actionable insights with AI
- Ask AI to take custom actions for you from your meeting transcripts
Pros
- Available as a Chrome extension to record meetings on web conferencing apps like Google Meet, Zoom, and MS Teams meeting
- Easy to use, bot-free, and does not record meetings
- Reliable and accurate transcription
Cons
- Pricing is higher than other AI-based transcription software
Pricing
Tactiq offers three plans:
- Free: Up to 10 meeting transcriptions per month
- Pro: $8 per user per month when billed annually
- Team: $ 16.7 per user per month when billed annually
User ratings
- Capetera: 4.3
- G2: 4.3
Best use case: Best for live in-meeting transcriptions
Website: https://tactiq.io/
11. HyperContext
HyperContext is a dedicated meeting management software that helps you attach goals/OKRs and performance reviews to the meetings. You can set goals for every individual in the meeting, track the progress, and draft high-quality performance reviews from your meeting notes, goals, and assessments. You get all the basic features like meeting agendas, meeting notes, meeting minutes, and meeting insights to run effective meetings.
Key features
- Set, manage, and share agendas collaboratively with the team
- Set goals and connect them to meetings and agenda
- Set assessment questions, use meeting notes, and compare to goals for high-quality performance review
Pros
- Integrations with a large number of third-party apps
- Templates for one-on-one meetings, team meetings, and Goals/OKRs
Cons
- Issues with sync when collaborating with the team
- Navigating the interface takes some time to get used to
Pricing
HyperContext offers three plans:
- Basic: Free forever with limitations on features
- Pro: $5.60 per user per month when billed annually
- Business: $8.80 per user per month when billed annually
User ratings
- Capetera: 4.8
- G2: 4.4
Best use case: Best for setting meeting goals and performance review
Website: https://hypercontext.com/
What are the key features of good meeting minutes software?
A good meeting minutes software allows you to take meeting minutes, send minutes for approval, and share the approved minutes with the team members. Thus, you need features that allow you to easily create meeting minutes and share them with others. Have a look at the key features of good meeting minutes tools.
- Powerful editor: A meeting minute software should allow you to write down the key points of the meeting to create notes. You should be able to add bullet points, tables, and headings, change font size, mention people, and attach files to the document to capture the necessary details.
- Templates: Meeting minutes is a formal document. The software should provide you with a wide range of meeting minutes templates to make it easy for you to create consistent meeting minutes. Also, you should be able to create customized templates to fit your needs.
- Approval and sharing meeting minutes: Meeting minutes are usually sent for approval from all the meeting members before officially sending them to others. The software should allow you to approve and share meeting minutes.
- Collaboration: The result of a productive meeting is action items. Software should allow you to create action items and collaborate on the meeting minutes to work on action items. Also, it should provide you with a centralized document management system to bring all notes to one place for easy collaboration.
- Integration: To make full use of the online meeting minutes tool, you need to integrate it with other tools such as task management, digital calendars, and video conferencing apps. The software should integrate with other third-party tools or have native task management, collaboration, and other features.
How to choose the right online meeting minutes tools?
Choosing the right meeting minute software is important because it directly impacts the ease of taking meeting minutes, your capability to collaborate with a team and the effectiveness of workflow. Here are the five things you need to keep in mind while choosing a meeting minutes tool:
- Specific needs: The capabilities of business meeting minutes software vary hugely. To choose the right software, first of all, identify your needs. Request input from stakeholders and teams to prepare the list of features you need to solve the current challenges.
- Core features: Choose a software that provides you with core features to take meeting minutes, create customized templates, store meeting minutes in one place, collaborate with a team, and attach notes to tasks for work management.
- Ease of use: The online meeting minutes tool should allow you to quickly take meeting notes, share notes with others, and collaborate with a team with a simple few clicks of the button. The overall interface should be easy to navigate.
- Data security: Virtual meeting minutes tool is often used in integration with other tools such as task management, calendars, and communication apps. Make sure the tool you choose adheres to industry security standards.
- Price and support: Compare per-user pricing, the features covered in the plan, and the quality of customer support of the shortlisted tools. Read the reviews of the tool on top review websites and run a free trial of the tool to get first-hand experience. Based on evaluation, choose a tool that provides you with the best value for the money.
Make meetings successful with the best meeting minutes tools
Meetings have the potential to transform an organization’s decision-making, working operations, and collaboration when performed right. Software for meeting minutes is one such tool that empowers you with a variety of tools to facilitate successful meetings.
It’s just you have to find the right meeting minute software to suit your business needs. I hope the above list helps you make an informed decision to choose the right software for meeting minutes.
If you need meeting minutes capabilities in your task management solution, I recommend you check out the all-in-one project management and team collaboration solution, ProofHub.
It provides a dedicated note-taking app under its suite of project management and team collaboration tools for organized note-taking and structured decision-making.
Book a free demo to check out how ProofHub works to help you with meetings.
Frequently asked questions
What is the best software to write meeting minutes?
It is hard to pick the best software to write meeting minutes as the capabilities vary from software to software. However, based on the popularity of the web, the best meeting minutes software include Evernote, BeeNote, MeetingKing, Google Docs, Fellow, ProofHub, and ClickUp.
What is the format of minute writing?
The format of minute writing varies with organization and use case. But a good meeting minutes should include basic details like date, time, participants, and meeting agenda.
How detailed should meeting minutes be?
It is very important to note that meeting minutes are not a transcription of every single word said in the meeting. Rather it is a summary or detail of the key points, action items, and votes made during any of the meetings. The purpose is to provide a summary of what was discussed and agreed upon in the meeting.
How do meeting minutes benefit an organization?
Meeting minutes help the organization make informed decisions agreed upon by all the committee members of the meeting. It documents the action items, summarizes the meeting for those who couldn’t attend, and creates a legal document for formal meetings.
Is it necessary to use online meeting minutes tools?
It is not necessary to use online meeting minutes tools and software. You can take meeting minutes using pen and paper. But to create useful meeting minutes and make actionable items out of them, you need software that helps you create, share, collaborate, and act on meeting minutes.
